Electronic Invoices

Vietnam will transition from paper invoices to electronic invoices, if the proposal from Ministry of Finance is accepted, from the beginning of 2018. This is effectively in less than 5 months’ time.

Replacing paper invoicing with electronic invoicing is an inevitable trend, in a dynamic economy. In fact, electronic invoicing delivers a great number of benefits for both buyers and suppliers. In particular, it not only helps in improving the overall business efficiency, save significantly on costs for printing as well as mailing invoices, and the time spent in the tax office collecting and paying for invoices, it also reduces the risk of rejection of invoices due to inaccuracy of data entry. In addition, it eliminates the possibility of invoice fraud and is environmentally friendly as well. Therefore, this can be considered as a positive sign in creating more feasible and efficient legal environment for enterprises in Vietnam.

 The introduction of  E-invoicing will not be without its challenges in  the first stage of implementation, where there will likely be many enterprises who are not familiar with this system and there will be challenges when moving  from paper invoicing to electronic invoicing, so customers and business partners might be reluctant to change processes and receive invoices electronically. In addition, companies might face technical issues regarding IT and infrastructure to be able to send invoices from one company to another, as they may maintain different systems. The companies need to have a secure and reliable system for data protection  and confidentiality as well.

 In addition, according to the draft decree, companies can use either free invoicing software launched through the General Taxation Department’s website or an in-house software. However, such in-house software must have the function of invoice creation and be able to export invoices in the standard format of GDT or able to integrate with the invoice processing software of GDT. Furthermore, one of the first conditions for using e-invoicing is that the sellers software must be reliably linked with an accounting software so that all invoice data for the provision of goods/services can be successfully and automatically transferred to the  accounting software at the  time of issuing invoices.

In my opinion, as the draft decree Is still in the public domain seeking comments and feedback and there will undoubtedly be supplements and amendments trying to implement the new decree in early 2018, maybe a little ambitious and rather than rush this and encounter implementation issues more time may be required.